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Registration Policies


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Workshop Registration Policies

Who may apply:

  • Applications will be evaluated on a first come first served basis. NCSI reserves the right to reject any application at NCSI's sole discretion.
  • Applications are encouraged from faculty teaching undergraduate and/or graduate students in any discipline for which Computational Science & Engineering (CSE) and/or High Performance Computing (HPC) are useful, including but not limited to every Science, Technology, Engineering and Mathematics (STEM) discipline and every STEM education discipline.
  • Applications are especially encouraged from faculty at Minority Serving Institutions, including but not limited to Historically Black Colleges and Universities, Hispanic Serving Institutions, and Tribal Colleges and Universities.
  • Teams of faculty from within an institution, or from a formal or informal consortium of institutions, are especially encouraged.
  • Teams may also consist of one or more faculty members, and one or more undergraduate and/or graduate students under the faculty's mentorship.
  • Post-docs considering teaching at undergraduate institutions are also encouraged to apply. Priority will be given to post-docs who have already secured teaching positions.
  • Secondary teachers are strongly encouraged to apply for any workshop focusing on teaching CSE and/or HPC in secondary schools.

Registration and Notification of Acceptance:

  • Workshops will run as scheduled provided that at least 12 applications are accepted by the notification date. Participants will be contacted within 7 calendar days of the notification date on the status of the workshop and their acceptance.
  • Applicants will be added to the NCSI database of participants. This database is used to manage the assessment activities by the NCSI evaluation team, and to allow participants to update contact information and to view their acceptance status. No information will be shared with external parties.

Attendee Responsibilities

  • As part of registering, applicants must agree to assist in assessment of the workshops by filling out and submitting, in a timely manner, pre- and post-workshop surveys, as well as daily surveys during the workshop.
  • Some participants may be contacted for additional information by the NCSI's evaluation team.
  • Attendees agree to ensure that they have adequate prerequisite knowledge and experience to participate in the workshops to which they have applied for registration.
  • Attendees agree to attend EVERY SINGLE DAY of the workshop, except in special circumstances, and to put forth their best effort to learn the material.

Costs and Scholarships

  • With funding provided by the National Science Foundation through the XSEDE program, with additional funds from NCSI, there in no fee to attend any NCSI/XSEDE workshop this year.
  • Meals and breaks during the workshop will be provided to all participants.
  • While most participants are expected to be within commuting distance of the workshop location, a limited number of spaces in each workshop will be available for those traveling to a workshop from a greater distance and who would need housing. For those accepted to a workshop, this housing (double occupancy) will be provided at no cost to the participant. Those requesting single occupancy will be responsible for the difference.
  • Subject to funding, a limited number of travel scholarships may also be available to more distant faculty interested in attending the workshops. The scholarships will provide partial or full reimbursement of travel costs to and from the workshops. Preference will be given to faculty from institutions that are formally engaged with the XSEDE education program and to those who can provide some matching travel funds. Recipients are expected to be present for the full workshop. Those interested in a travel scholarship should complete the scholarship application, which can be submitted after you apply for the workshop and is available from the page where you review your application.
  • All other incidental expenses will be paid by participants.

Withdrawing from the Workshop:

  • If a registrant chooses to withdraw, they are requested to notify NCSI IMMEDIATELY, by emailing the workshop coordinators or using the feedback form at the bottom of this page, so that their seat can be made available to another person.
  • In order to enable others to attend the workshop we ask that you please make your final decision about whether you will attend the workshop, and notify NCSI if you decide to withdraw, prior to 28 days before the start of the workshop.
  • If a faculty member withdraws, and that faculty member has one or more students registered under that faculty member's mentorship, then NCSI reserves the right to cancel the registration(s) of the unaccompanied student(s), at NCSI's sole discretion.

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